Auburn Jr. Football

AJF -GENERAL Membership Minutes: 08/20/03 Kim called to order at 7:05pm Over 50 attendees Kim explained General Membership and what it is and why we have it. Kim introduced all Board Members Announced all Complaints go to the Head Coach Complaints about Board go direct to Kim or Ken Announced – everyone must sign attendance sheet, must attend 3 meetings in a row in order to vote on association issues. Concession Director Position - may be open, will allow current director 24 hours to check in with a board member. Discussed Consession sign up sheet and how concession sign-ups will be assigned. Coffee Sales - $12 per bag – there will be pre-sales – Laurie is the focal for this fundraiser. _ of the profits will go to cheer squad for sweats. Discussed – Fund Raisers and why we have them. Equipment, Uniforms, Walk-a-thon, Coffee Sales, Albertson’s cards, Auburn Super Mall Tire Center, all helping towards our fund raising. From a Parent – Cheer wants to sell Cinn-a-bons for sweats. Board agreed, sounded great. Discussed – Need Further Community support Karen – Cheer had a car wash on Saturday 8/16 and raised $425 dollars towards their sweats Parent suggestion - Espresso Stand – does any one have a portable stand? Jamboree – Be at Kent Field @ 10am if you still need to weigh-in (All teams) Question – What about the Schedule – League has not yet provided the schedule, Tamela will provide the moment she has it. Field Maintenance – all parents reminded to clean up their general area, litter etc. We have to pay extra to have the field cleaned up after our use. Parent question – can we have a list of what our fundraising dollars go to? Where does the money go? Discussed adding the profit and loss sheet (info) to the Website – alert Tammy to add this information. Laurie to provide the info to Tammy. Parent question – can the cheer Pom Pom’s be replaced based on the fact that they are the wrong color. Kim had to say probably not. Lauire asked all parents to donate their empty water bottles for noise makers. *Note – meeting opened for issues or problems – none presented.

AJF Board Member Meeting Minutes 9/9, 2003 Meeting called to order 7:45pm Kim noted – Meeting is closed Reminded board of "Board member attendance policy" Motion – Bobbie to accept previous meeting minutes Motion 2nd – Laurie Vote – unanimous Our freezer is up and running at AHS – working great! Concession was excellent on Saturday (9/6) Profit: $1516.00 - sales up from last year. Pee Wee and Midget parents did an awesome job working as a team in the concession stand Walk-a-thon – Bobbie reported we made approx $7000, needs to verify Item for next week newsletter – remind kids/parents to turn in any outstanding Walk-a-thon monies and forms. Coffee Sales – need more info added to newsletter… i.e. cost, delivery time, when is the last day to order, etc. Cheer Warm up – discussion Motion – Laurie – do a size run to get a quote for 61 cheer warm-up suits, also obtain a quote for quantities of 65 and 70. Quote to include embroidery "AJF Panthers" Motion 2nd – Laura Vote – motion denied Motion – Tamela – do a size run to get a quote for 61 cheer jackets only, also obtain a quote for quantities for 65 and 70. Quote to include embroidery "AJF Panthers" Motion 2nd – Darrel Vote – unanimous Motion – Craig – buy tights for the cheer squad Motion died Motion – Craig – Bobbie to chair a committee to organize the annual AJF Halloween party with a limit of spending at $600 for Friday Oct. 24th. Motion – 2nd – Darrel Motion amendment – from (Craig) $600 budget does not incld rental of the facility. Motion 2nd – Laurie Vote – unanimous Fundraising 2003 – discussion Motion – Craig – commit to working (2) concerts by year-end to earn funds for AJF Motion 2nd – Bobbie Vote – unanimous Motion – Dave – buy an extra camera battery for the new digital camera Motion 2nd – Bobbie Vote – unanimous Motion – Bobbie – to adjourn Motion 2nd – DeDe Vote - unanimous

AJF -GENERAL Membership Minutes: 7/17/03 Kim called to order at 7:15pm Very Few attendees May have a lead on a Freezer from Ken Banks Can work Amphitheater as fundraiser, must attend Food Handling class Bobbi will be focal for this activity Ideas for Walk-a-thon Prizes (scheduled for Aug 19th) i.e. Harry Potter series, Seahawk tickers, $250 gift certificate to Super Mall Tammy is working on Trophy’s Saturday July 19th is Equipment Handouts New Camera was purchased for the Association Karen has 4 certified cheer coaches Bobbi – needs to schedule with Legend’s for pictures – August 29th is tentitive date Thursday 24th Chamber of Commerce Mixer – Kim will attend, others are welcome Laura Givens – will set up Merchandise booth at sign-ups Ken – trying to hookup with Concession Manager. Motion – Ken is seeking $50 donation to his charitable organization - $50 will be donation and donation will get AJF a Freezer for the concession supplies. Bobbi – 2nd the Motion DeDe – updated news – we now have an account with King County Journal and a focal at the paper that will work with Tammy to provide AJF news. Concession Issues- need team moms to produce a schedule for each game. Cheer parents will cover during team games….i.e. Bantams will work one entire game day. While Bantams plays the cheer parents will work during that game time. DeDe to seek volunteers from Auburn High DECCA group and Community Service representitive at AHS. Will see about getting Certificate for school file that student provided Community Service. There was a suggestion about having a Coaches meeting by Dan Allen Motion- to adjourn – Dan 2nd the Motion.

AJF Minutes: 7/8/03 Kim called to order at 7:07pm Reviewed By-laws Subject: Agenda President – Introduces everyone Motion to move from Ken Banks to Sterling Savings Bank – Laurie and Bobbi second the motion Discussed Pros and Cons of Moving VOTE – Unanimous – to move Bank account to Sterling Savings Laurie – Nominates Tamela Brown for League Rep – Tamela accepts VOTE – Unanimous – Tamela is voted in as League Rep Sign-ups July 19th – Few Scholarships kids to help separate pads – 8:30 at Fulmer Field Discussion - Tables for Equipment Handouts Discussion – Scholarships – 26 total scholarships, Vice President to follow up with parents Motion – Scholarship Foundation – Change – by Craig Lowery and separate account. Chris seconds motion. To be supervised by Vice President. VOTE – Unanimous for name change Keep with installments if we get it ($) we do if we don’t, oh well Discuss – Certification completed by By-laws – 89rs – mid 5% over – not on field Pee Wee 10% - not on field Discuss – Walk-a-thon – Bobbi "week of 18th – 23rd" Forms- out 1st week of Practice Motion - Walk-a-thon – Laurie, 19th Aug – Bobbi – 2nd Hand out forms 7/19 at Equipment handouts VOTE – Unanimous YES for July 19th Laurie – amended Motion – buy out of $50 Supply Trophy and Pizza Party for team who brings in most money – Tamela 2nd Prizes to discuss at later date VOTE – Unanimous – YES Discuss – Legend’s Picture update – decide date through email 25-29th Discuss – Grid Iron Club, New Amphitheater, just let President know Discuss – Good Ole Auburn Days – Parade – YES – Concessions – No Time – let Bobbi know Motion – Laurie to pursue Albertson’s Card Tamela 2nd Motion VOTE – Unanimous YES – go ahead Discuss – Freezer, General Membership Mtg. July Motion – Laurie – to stay in WA for Tournaments – No Vegas year 2003, 2nd by Chris L. VOTE – Unanimous – NO to Vegas for 2003 Motion to Table – by Ken – Anita Johnson – reimburse cooler until we investigate further. Motion 2nd by Laurie VOTE – Unanimous Discuss – Halloween Party to be discussed at the September meeting Motion – by Craig – to get 3 bids on a Digital camera and Equipment for up to $600 Tony – 2nd the Motion – mention price break if we put on Web Site VOTE – Unanimous – YES Jamboree – 24th of August Motion – Laurie – for August 1st/2nd and coaches pay for 2nd – AJF pay for 1st Chris 2nd the Motion VOTE – Unanimous Certification: Aug 17th at Amaco 12 noon Motion – Craig – to buy windshirts for Head Coaches and admen to add Board Members Laurie 2nd the Motion – price for rest of coaches and everyone, contingent on cost VOTE – Unanimous Motion – Kim to accept minutes from Emergency Board Meting June 26th, 2003 Ken – 2nd the Motion VOTE – Unanimous – YES Motion – Ken - to adjourn Bobbi 2nd the Motion Minutes taken by Laurie in DeDe’s absence

AJF -GENERAL Membership Minutes: 08/20/03 Kim called to order at 7:05pm Over 50 attendees Kim explained General Membership and what it is and why we have it. Kim introduced all Board Members Announced all Complaints go to the Head Coach Complaints about Board go direct to Kim or Ken Announced – everyone must sign attendance sheet, must attend 3 meetings in a row in order to vote on association issues. Concession Director Position - may be open, will allow current director 24 hours to check in with a board member. Discussed Consession sign up sheet and how concession sign-ups will be assigned. Coffee Sales - $12 per bag – there will be pre-sales – Laurie is the focal for this fundraiser. _ of the profits will go to cheer squad for sweats. Discussed – Fund Raisers and why we have them. Equipment, Uniforms, Walk-a-thon, Coffee Sales, Albertson’s cards, Auburn Super Mall Tire Center, all helping towards our fund raising. From a Parent – Cheer wants to sell Cinn-a-bons for sweats. Board agreed, sounded great. Discussed – Need Further Community support Karen – Cheer had a car wash on Saturday 8/16 and raised $425 dollars towards their sweats Parent suggestion - Espresso Stand – does any one have a portable stand? Jamboree – Be at Kent Field @ 10am if you still need to weigh-in (All teams) Question – What about the Schedule – League has not yet provided the schedule, Tamela will provide the moment she has it. Field Maintenance – all parents reminded to clean up their general area, litter etc. We have to pay extra to have the field cleaned up after our use. Parent question – can we have a list of what our fundraising dollars go to? Where does the money go? Discussed adding the profit and loss sheet (info) to the Website – alert Tammy to add this information. Laurie to provide the info to Tammy. Parent question – can the cheer Pom Pom’s be replaced based on the fact that they are the wrong color. Kim had to say probably not. Lauire asked all parents to donate their empty water bottles for noise makers. *Note – meeting opened for issues or problems – none presented.