Clear Lake Falconhoops

Boys Basketball Booster Club Meeting Minutes

Tuesday, 08/09/11

In attendance were

the 2011-12 Officers:

Benjetta West – President

Kate Skol – Vice President

Judy Arrington – Treasurer

Betty Squyres – Secretary

and

6 Parents and Don Wilkerson

Agenda
Introduction: New Board
Goals for School Year
Fish Camp
Tumbler Cups
Wrist band “LAKE -  Win Games”
Booster Club Membership Fee
Fundraisers  

Benjetta welcomed everyone and introduced the new Board.  She apologized to Don for not being on the email distribution list. 

Item 1:
Betty Squyres will sell Lake tumblers at Fish camp on Thursday, 08/11/11 for $10 each.  We have sold 22, 78 in inventory and 100 more on order.  We will sell the tumblers at the basketball concession stand during the season.  Discussed if you buy a tumbler at the concession stand you get one free drink. 

Judy Arrington is going to check into wrist bands with “Lake Win Games” (Pender’s Motto) to sell.  Need Coach Penders to find out if we can sell basketball merchandise at other school events.  We will sell basketball merchandise at all basketball events.

Item 2: Booster Club Membership Fee

Benjetta suggested that we break down the membership fee for two parent household ($50) and single parent household ($30). 
Kate Skol suggested that we offer an incentive to join the Booster Club. Maybe put members’ names in home game programs. 
Judy Arrington suggested a banner with members’ names be placed somewhere in the field house. 

Sherri Jones said the football booster club gives a $10 coupon for football merchandise for joining.  

Item 3: Fundraisers

Benjetta said she would like to have a car wash maybe twice a month for all the boys to participate.  We will have a “Meet the Coaches” Booster Club meeting and social maybe at Double Daves.  We will sell our merchandise and promote joining the Booster Club.  

Benjetta said we need to form a “Sponsorship Committee” to develop the guidelines for different levels of sponsorship and incentives. 

Kate Skol suggested we acknowledge them in the program. Don Wilkerson said he would have to increase the number of pages in the home game programs but that was not a problem.  

Don said in the past the Booster Club considered a “media guide type book” with color containing all team pictures and individual pictures of the varsity players.  It will be a lot of work selling the advertising and we will need someone to compose all the content to make it print-ready. We would have to sell it for $15-$20. Terry Krenek mentioned it would be primarily the parents who would buy them.

Additional Items:

Judy Arrington said after football games the players would gather at someone’s house for celebration.  Suggest that basketball may want to do something like that. 

Don Wilkerson said they use to have a Thursday “Steak Night” for the Varsity players.  Each player would bring a steak to the host family’s house and a parent would grill the steaks and provide a side for the boys. 

Judy Arrington needs the minutes for the final 2010-2011 meeting to set up a bank account.  Terry Krenek will send them via email to Benjetta West and Don Wilkerson.  Benjetta will sign them and forward to Judy.

Clearlakefalconhoops.com will host a 3 on 3 tournament in October or November. The proceeds will go to the Booster Club. The one day tournament is for all age groups and we will have concessions. In the past the cost is $25 per player or $75 per team (maximum of 4 players per team). We raised around $2000 in 2009 and $1600 in 2010. Benjetta will talk to Coach Penders to schedule the tournament. Don suggested the parents need to determine what other events are planned for the weekends so we can minimize the conflict between competing events. A flyer will need to be sent to CCISD for approval before the flyers can be distributed to the coaches at the intermediate and elementary schools.

Concession Volunteer needed.  Anyone interested should contact Benjetta.

Judy Arrington suggested we organize a committee to increase attendance at the games. Suggestions included: schedule dance teams, etc to perform during half time.  Have some type of half time game or gimmick to get fans to participate.  

Kate Skol suggested we have a Lake Boys Basketball Facebook page.  Don Wilkerson said we did. Don will provide the address of the page.

Don Wilkerson suggested the Booster Club should consider working the football game Concession Stand and receive $600 but we have to sign up right away and we would need a lot of volunteer parents to man the concessions.  Benjetta will check with Coach Penders.

Don Wilkerson reported the Audit Report for 2010-2011 is complete and was mailed today (08/09/11) to the school district.  Judy Arrington has a copy.

Benjetta ask that if anyone had suggestions to email them to her.  She thanked everyone for attending. 

Adjourned at 7:35.