Huntsville High School Band

 

 

HUNTSVILLE HIGH SCHOOL BAND

HHS 2016-2017

HHS BAND BPA MEETING MINUTES

TUESDAY SEPTEMBER 20, 2016

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The meeting of the HHS BPA was held in the band room on Tuesday, September 20, 2016 at 7:35.

 

Margaret Turner, President

After calling the meeting to order, Margaret shared with the parents that the band is selling car magnets for $5.00 each.  She also encouraged parents to pick-up Publix cards and reminded parents that there are still coupon cards available buy one get one free.  Finally, she thanked parents for water donations to the band.

 

Sherry Seals-Tonini, 1^st VP Chaperones

Sherry reported that chaperones are doing well.  More opportunities will be available later in the fall.  There should be a link to sign up emailed this coming week.

 

Ernie Limbo and Jennifer Applebaum, 2^nd VPs Fundraising

Jennifer reported that the Fan Cloth Fundraiser was a success.  The band sold over $4,900.00 and all money is accounted for.  The order is ready to be placed and items will be received about two weeks thereafter.  The next fundraiser is the sheet sale.  They will sell for $40.00 per set with $10.00 of each sale going to the student’s account.

 

Susan Boothe, Treasurer

Susan passed around a financial report.  She asked parents to let her know if they have money in their Charms account they want applied to some specific purpose.  Only students appear on Charms.  Susan keeps up with payments made on behalf of parents.  Mr. Ivey stated that we can send out receipts if needed.  Margaret asked parents to let Susan know their student’s name when performing work that receives credits.

 

Jeff McCluskey, Secretary

No report given beyond asking parents to sign in.

 

Carolyn Drake, Communications

No report as to band matters.  She shared information as to construction plans for Cecil Ashburn.

 

Liz Boykin, Uniforms

Liz asked that students bring their band uniforms in the red garment bag Saturday with the name displayed.  Uniforms should be taken to either location of Wilson Cleaners where they will be cleaned for only $5.50.  She reported that she would be selling t-shirts tonight.  The Halleluiah shirts would be offered for $10.00 for students and $15.00 for adults.  “Vintage” t-shirts left over from last year would be $5.00.  Life Touch pictures should be delivered in about 3 weeks.

 

Brian Ragan, Equipment

No report.

 

Sandra Moore, Creditkeeper

No report.

 

Mary D’Arienzo, VBC liaison

Mary was sick so Margaret gave a report for Mary.  It was reported that a lot of new volunteers have come forward and it is appreciated.  There has been some confusion with scheduling at the VBC—in part because of a new employee there who is responsible for scheduling.  The way the process works is that after parents/students volunteer for an event, Mary submits that information to the VBC.  Their representative then establishes a schedule.  We do not always get every event we volunteer for.  After we are offered an event, the VBC notifies Mary who in turn notifies the workers.  Some people have shown up at the VBC expecting to work only to be told there was no spot for them.  No date has been set for a Responsible Vendor Class at the VBC.

 

Machelle Fletcher and Roxanne Carroll, Concessions/Bricks

They thanked people for volunteering to work the concession stand at Milton Frank for the upcoming football game.  Volunteers should arrive by 5:30.  If you tell the parking attendants you are working concessions, you will not have to pay to park or get into the game.  No open-toe shoes are allowed and long hair should be pulled up.  The next MF concessions opportunity should come 10-21-16 with sign-up starting the first of October.  There is a link on the band website to buy commemorative bricks.  Senior night will be 10-21-16 and parents of non-seniors are encouraged to volunteer to work concessions that night.

 

Karen Parker, Trips Coordinator

Mr. Ivey reported that the first rehearsal for the Philadelphia trip will be the first Tuesday after fall break.  An informational meeting will be held after rehearsal.  Some chaperoning duties will be shared at that time.  Assignments for bed checks will be ready at that time and other duties were discussed.  There will be sight-seeing options for Washington D.C. and to some extent in New York City, but the itinerary is still a work-in-progress.  Details will be posted on the website when they are finalized.  The band will take an overnight trip somewhere every year—usually in the spring—with an approximate cost of $500-$750.  An international trip is taken every 4 years with a cost in excess of $3,000.00.  The next one will occur when this year’s freshmen are seniors.  As of this spring, you will be able to pay money into Charms to apply to the next international trip.

 

Gena Black, Hospitality

We are currently looking for a date on either a Monday or Tuesday in the spring to hold the annual banquet.  This event is free to seniors and is approximately $10 for everyone else.

 

Louise Strutzenberg, Media

No report.

 

Stuart Ivey, Band Director

Mr. Ivey reminded parents that the band will perform after the football game this week as Homecoming activities will take up all of halftime.  He also went over the schedule for the upcoming competition in Russellville this Saturday.  Rehearsal will begin at 10:30 Saturday at HHS with lunch on their own at 12:30.  Students will return at 2:00 to prepare to leave.  They will arrive in Russellville at 4:00, warm up at 5:00, and perform at 5:45.  This competition was scheduled before the date for Homecoming was set.  However, because there are HC activities that evening, there are a couple options for returning.  Any students who wish to may leave on the two busses that will depart at 6:00 and return to HHS at 7:45.  Those who remain will attend the award presentation at 8:30.  The last bus will leave at 9:00 and return to HHS at 10:45.  The band room will be open after HC to provide the students a safe place to hang out with their friends.  Next, Mr. Ivey talked about the need for students to give their attention during band activities.  After a request from a parent, Mr. Ivey stated that he would make sure an announcement is made at the football game encouraging people to remain for the band’s performance.  The spring rehearsal schedule will be released after fall break.

 

The meeting was adjourned at 8:20.

 

 

Respectfully Submitted 9-22-16,

Jeff McCluskey

Secretary, HHS BPA