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HHS BPA Monthly Meeting Minutes

Posted by Tracy Lovik at Aug 19, 2015 5:00PM PDT ( 0 Comments )

HUNTSVILLE HIGH SCHOOL BAND

HHS 2015 – 2016

HHS BPA Meeting Minutes

Tuesday, August 18, 2015

7:30 pm

 

 

 

 

The HHS Band Parent Association meeting was held in the HHS Auditorium at 7:30 pm. The meeting was called to order by President, Lisa McCrary.

 

Lisa McCrary, President

Lisa welcomed all the HHS BPA parents to the first official BPA meeting of the school year. There will be a lot of new information provided, including more on the Italy trip. Most marching uniforms are ready for pickup, and the red and green Viva Italia shirts are ready for pickup tonight.

 

CALENDAR:   Aug 21:              Jamboree football game (6:15)

                        Aug 28:              football game (Mountain Brook – away)

Sept 3:               Milton Frank Stadium full Band rehearsal (4:00 – 6:00 pm)

Sept 4:               First full Band football game (Grissom – Milton Frank)

Sept 11:             Band football game (Buckhorn – Milton Frank - Homecoming)

Oct 24-25:          Marching Band Competition in Rome, GA & Six Flags

March 21-28:      International Trip to Italy

 

 

Stuart Ivey, HHS Band Director

Mr. Ivey greeted the Band parents. First schedule detail noted was for the September 3rd full Band rehearsal at Milton Frank stadium from 4 to 6 pm. This will give all students an opportunity to learn seating arrangements and practice on the field before the first full band football game. No buses will be available because they will still be doing school routes, so students and parents will need to drive themselves.  This is the same night as Open House, so students will be able to go directly back to school in time for Open House.

 

Mr. Ivey presented an option for the Band to participate in an overnight trip to the upcoming marching band competition in Rome, GA. Originally, we planned for two marching band competitions, but the quotes for the buses on the other competition event came back excessively high. So, instead the Band can have fun doing an overnight event going to the marching band competition in Rome, GA on October 24th, and then a hotel stay and a day at Six Flags in GA on October 25th. There will be a small additional fee to help cover costs for the Six Flags tickets, the hotel and the buses of about $100.This could be a band trip option for those students unable to go on the Italy trip, and Mr. Ivey hopes the whole band can participate.

 

Fundraisers are continuing. We have front loaded many fundraisers to help with the costs of the international trip, but so far the participation rate has been low, with only about 30-40% of band members participating. It takes a lot of man hours to organize these events, so we will have to re-evaluate the work and participation to see if it is worth continuing to do more fundraisers. The alternative is to just increase band fees, and there seems to be a portion of the membership that prefers to just write a check.

 

For the international trip to Italy, if you have not registered yet, please register as soon as possible. We need an accurate count for planning.  We also still need a nurse to attend with the students according to school rules. The school requires that every trip have a school nurse along to handle all medications. There are some additional responsibilities, including a 2-day course to qualify under HCS rules. Mr. Ivey hopes that a band parent will volunteer, so that we do not have the extra expense of hiring a HCS school nurse. The volunteer will have most of their trip paid for by the Band. Mr. Ivey had an interested person volunteer, and they will work together on the details. If you would like to use Charms account money for the Italy trip, please let our Treasurer, Susan Pendergrass, know as soon as possible. We will try to make two combined payments to the travel company, with the first one to be made by the end of the month. Please, also check the registration list to be sure name is accurately on the list, if you have already registered. Be sure to get your passports ready. We are currently scheduled to leave the school on the buses on Monday, March 21st at 9 am for an airline departure time of 6:29 pm out of Atlanta. We will be returning from Rome to Atlanta on Monday, March 28th at 5:20 pm, with a return on the buses back to school by approximately 11:30 pm.

 

Lisa McCrary, President

Lisa was pleased to make the announcement of the arrival of Mr. Ivey’s new baby, Vivian, who was born on August 12th, at 7:07 pm, weighing 7 lbs. 2 ozs. Vivian and mother, Courtney, are doing well. All students need to turn in the Medical Consent form and the Out of County Trip forms as soon as possible before students can be allowed on any bus trips. The Out of County Trip form does NOT have to be notarized this year. Forms are available at the meeting and on the Band’s website. Please try to have forms turned in by Friday. Sign up for Celly text messages for quick notices about weather or time changes. See the Band emails or the website on how to sign up. The Band also needs donations of cases of bottled water for games and events. Lisa began introducing the HHS BPA Board members and Committee Chairs.

 

Andrew White, VP-Chaperones

The week of band camp went well and we appreciate all of our volunteers who came out to help. Football games will be starting soon, and we will need volunteers for home games and away games. The Band will need 9 chaperones for home games and 12 chaperones for away games. Chaperones earn Service Credits that can be applied to their student’s Charms account for Band Fees. You may call or text Andrew to sign up, but the fastest and easiest way to sign up is to use the SignUp Genius website, and a link can be found in the Band emails sent out by Christi Robinson.

 

Margaret Turner and Sherry Seals-Tonini, VP-Fundraising

Margaret and Sherry discussed the next fundraising opportunities. Remember to use your Publix cards for the Band. Margaret searched online and found that the top three recipients in Alabama were Randolph school, Hampton Cove Elementary, and HHS PTSA. Last year we raised $3,000, and every little bit helps. The Football Media Guides are in development and will include the Senior bios. The books will be sold at the first football game for $20. The FanCloth fundraiser was just finished, and orders will be delivered soon. The Coupon Book orders can be turned in tonight at the meeting, but at the latest must be turned in by Friday. The orders will be sent into the company on Friday.

 

The next fundraiser will be the Simply Sheets sales. This has been a very popular fundraiser, with 1800 count bed sheet sets for sale at $40 a set. Students can get $10 per set sold applied to their Charms account for Band fees or trip money. Sales will start in September and orders should be ready for delivery by Fall Break. The next fundraiser will be the Holiday Marketplace and Silent Auction at the time of the Winter Concert.

 

Susan Pendergrass, Treasurer

Susan presented the proposed Budget for the HHS BPA and Band for the 2015-2016 year. Susan went over the income and expense details listed out on the second page of the meeting agenda. The school system provides Mr. Ivey and the BPA has to cover the rest. A motion was made to approve the proposed Budget, and with no objections, the Budget was approved by the BPA by a showing of hands of those in favor. There is a 5% discount for making full payment of band fees tonight at the meeting. Checks can also go to the Band Box in the Band Room. Please always put money in an envelope with the Student’s name and the purpose of the payment. If you choose the send payment by mail, the Band does have a P.O. Box, which is listed on the Band website. Band camp and Fancloth credits are in Charms, and she tries to update the Charms accounts as soon as she can.

 

Tracy Lovik, Secretary

A meeting sign-in sheet is being passed around the auditorium. If you didn’t have a chance to sign-in, please see me at the front after the meeting. If you can’t make it to one of the meetings, the Minutes will be posted on the Band website.

 

Christi Robinson, Communications

Christi introduced herself as the Communications Chair, who sends the weekly (and sometimes more often) band email news. Please note on any email replies to the weekly email only go to her email address. She teaches part-time and tries to reply as soon as she can. She has to forward any emails that are intended for another person. If you need to contact someone other than Christi, it will be much faster to email that person directly. The Band website is huntsvillehighband.com, and please don’t confuse our website with Huntsville High in Texas.

 

Teri Estes, Credit Keeper

Teri introduced herself as the Service Credit Keeper, and invited anyone to contact her if they had any questions.

 

Open Position, Media Coordinator

Lisa presented this as an open position. Please contact Lisa if you are interested in the position. Also, check the Band Facebook page for fun pictures of the Band students at various events.

 

Mary D’Arienzo, VBC Liaison

Mary is still looking for more people willing to do wristbanding at the VBC.  Concessions are going well, and students are getting involved. Students 16 years old can work concessions at the VBC, and no training is required for concessions. Please wear a light, comfortable black top, black pants and close-toed shoes. A concessions jacket will be provided. For wristbanding, a 2 hour class is required by the VBC, and parents can work at concerts, Havoc games, Hammers games, and more. The Band earns $7.25/hour, with $5 going to the student Charms account. When you sign up for an event, Mary will send out an email with instructions on times and where to park. Service credits for the Band have a limit, but VBC work is unlimited.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her this year for training. She has done this job for 4 years, and has enjoyed the time with the students. The uniforms person is in charge of issuing marching band uniforms and concert uniforms, and will attend football games in order to hand out and take up the plumes for the hats. It is a great way to get involved and get to know the kids. You can partner with another person, if you are interested in the position. The marching band uniform consists of the jacket, band shirt, bib, hat, hanger and garment bag (no hat for the pit, unless it is a special event or parade). Students must also wear tall, black socks. Upper classmen need to find and continue to use their shoes from last year. New students can pick up their shoe orders tonight. There will be one more shoe order for those who still need shoes, and the cost is $35. The first full uniform football game will be September 11th for Homecoming. For the first games before Homecoming, the students will wear their red Band shirt with either khaki shorts or pants. The designated dry cleaner is Wilson’s in Hampton Cove and on Whitesburg. We have an arrangement with Wilson’s for cleaning for $5.50.

 

Janet Kaylor, Hospitality

Janet is our new Hospitality Chair, She will help coordinate a number of events for the Band, including MPA, the Holiday Market Place, and Senior Night and end of the year events.

 

Shelley Corbett, Concessions/Brick Sales

Lisa presented for Shelley, who will be available to take Commemorative Brick sale orders. Order forms are available at the meeting and on the Band website. There is a sign-up sheet for concessions opportunities at the football games. We need 16 people for this Friday’s football game. HCS decides what dates the Band gets as opportunities to work concessions, and the volunteers get free parking at the stadium. It is a fundraiser opportunity for the Band.

 

Ben Davis, Equipment

Ben handles the Band trucks and the band-owned instruments. This is his last year and he is looking for a replacement to train. He also needs another truck driver, and you do not need a CDL. Please call or email, if you are interested.

 

Color Guard, Sarah Spear and Percussion, Darryl Ailor

Lisa introduced the Color Guard and Percussion instructors, who have been working hard with our students to prepare for the marching band season.

 

Guest Speaker, Bill Burkhard - Warburton

Lisa introduced Bill, who spoke about custom mouth pieces and training tools designed by Warburton. Last year, his daughter was a Drum Major with the Band. Feel free to contact him with questions or for fittings.

 

The meeting was adjourned by Lisa McCrary, President.

 

The next HHS BPA meeting will be on Tuesday, September 15, 2015 at 7:30 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

_________________________________________________________________________________ 

 

NEW FUNDRAISER NEW FUNDRAISER NEW FUNDRAISER NEW FUNDRAISER NEW FUNDRAISER

The band is selling HHS Band/Panther sports apparel this year through Fan Cloth. Student band accounts will receive $5.00 per item sold! (Example - student sells 6 t-shirts and 2 hats they get $40.00 back in their band account). It’s time to show your HHS Panther Pride!!! We have 28 items in our personal HHS band catalog. We are selling Men’s and Ladies T-shirts, shorts, performance polos, hats, jackets, sweatpants, pajama bottoms, stadium chair, an Under Armour backpack, socks, we have one youth t-shirt AND MORE! Some items have HHS band printed on them and some just have the panther logo. What you see in the catalog is how each piece has been designed and no changes can be made to it except...

**NOTE: Item #27-Nike Performance Polo - will be in BLUE not the black in catalog.**

Start sales date: Thursday – July 23, 2015 Finish sales date: Friday – August 7, 2015

Students should have an Envelope with Fan Cloth Catalog, Order form, and this info sheet.

Student band accounts will receive $5.00 per item sold.

Please make all checks out to: HHS BPA • Please collect ALL money up front

Please fill out order form correctly & clearly • Our FC# is:122322 (printed on catalog)

Size chart – Go to fancloth.com • NOTE: $2.00 UPCHARGE on sizes 2XL and 3XL (see order form)

All orders need to be turned into the Band Box by: Friday, August 7, 2015. Please!

Extra order forms can be printed from www.fancloth.com/pzform and on our website. • Reminder that $5.00 from each item sold will go to your student’s band account. • We only have two weeks to sell but we hope to have orders back before first football game. Any questions, please contact: Margaret Turner at msturner630@comcast.net Thank you!

Go Panthers! Go Band!

Margaret Turner 2nd VP – Fundraising HHS BPA

 

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HHS BPA Monthly Meeting Minutes

Posted by Tracy Lovik at Apr 22, 2015 5:00PM PDT ( 0 Comments )

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, April 21, 2015

7:30 pm

 

 

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

Tonight is the last official BPA meeting of the school year. The actual last meeting will be the Spring Concert scheduled for May 5th. The All State Festival in Mobile was a great experience. We had 7 students attend this year, while last year we had 4 students. The St. Louis trip was a blast, with fun activities such as family game night. The concert was streamed live over the internet, with about 237 views.

 

Please see the Agenda for upcoming events.

 

CALENDAR:   April 28 & 30:    Color Guard Clinic (3:30 – 5:30 pm)

April 28:             Drumline Clinic / Rehearsal (6:00 – 8:00 pm)

May 1:                Color Guard Auditions (3:30 – 5:30 pm)

May 2:                Solo & Ensemble at Liberty Middle School in Madison

May 4:                Full Band Rehearsal (3:30 – 5:30 pm)

May 5:                Spring Concert (7:00 – 8:30 pm)

May 12-14:         Drumline Auditions (3:30 – 5:30 pm)

May 15:              End of Year Band Awards Banquet in HHS Cafeteria (6–8pm)

 

Stuart Ivey, HHS Band Director

Mr. Ivey congratulated the students that went to the All State Festival, and recognized Gus Arnold as the recipient of the ABA Photography by Suzanne state-wide scholarship. The Contract of Participation form for the next academic year is due Friday. The middle-school students have also been provided a participation form. Please have students sign and return the form by Friday. Auditions for next year will be held after the Concert from May 7th to the 15th, which (except for Seniors) will count for ½ of the final exam grade. Next year’s show will be Viva Italia to go along with our planned international trip to Italy.

  

Rich Arnold, President

Rich presented the slate of Nominees for the next academic year for 2015-2015 Officers and Committee Chairs, which was announced by the Nominating Committee at the last meeting.

            Lisa McCrary, President

            Andrew White, 1st VP Chaperones

            Margaret Turner, 2nd VP Fundraising

            Sherry Seals-Tonini, 2nd VP Fundraising

            Susan Pendergrass, Treasurer

            Tracy Lovik, Secretary

            Christi Robinson, Communications

            Lisa McCrary, Uniforms

            Color Guard – position not to be filled as a Committee Chair

            Shelley Corbett, Concessions and Bricks Chair

            Mary D’Arienzo, VBC Coordinator

            Trips Coordinator – to remain open until Committee is needed

            Lauren Carter, Credit Keeper

            Ben Davis, Equipment

            Hospitality – Janet Kaylor

            New Position – Media Coordinator – open position

The HHS BPA voted without opposition in favor of the slate of Officers and Committee Chairs.

Congratulations to the new HHS BPA Board! There remains one open position for Media Coordinator, and if the position remains open, the President can appoint a person to fill the position.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

Margaret and Yvonne discussed the next fundraising opportunities. Remember to use your Publix cards and Brick sales are continuing. The next fundraisers are the Coupon Books and the Football Season Media Guide. Ad sales for the Media Guide are due by July 8th. If the Band sells a quota of $1500 worth of sales, then the Band gets back 15% as a fundraiser. Margaret will email out the forms and information for company sponsors. There is a do-not-touch list of current sponsors that are already covered by certain organizations. Seniors can either sell an ad or pay $50 to have their color picture and bio included in the Media Guide. Ad sales can be to business or personal family ads, with a ¼ page black and white ad at a starting cost of $90. And, remember the VBC opportunities, which will continue through the summer.

 

There was a suggestion to plan a Class of 2016 Seniors meeting in May after the Concert before school lets out to help parents plan for Seniors activities, the Media Guide bios, Senior Night, scholarships, etc.

 

Susan Pendergrass - Treasurer

Susan will be sending out statements by email. Please print out your statements to keep track of your itemized credits and balances. The program will roll over balances and credits for next year as a single total, so it is each individual’s responsibility to track their own history on itemized details.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her next year for training. Please dry clean and return all uniforms. There will be a $25 charge for uniforms that have not been cleaned. Students cannot graduate if they have not turned in their uniforms.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website. She will be getting more information on concessions opportunities.

 

Mary D’Arienzo, VBC Liaison

Mary is still looking for more people willing to do wristbanding at the VBC.  Concessions are going well, and students are getting involved. Students 16 years old can work concessions at the VBC. Please wear a light, comfortable black top, black pants and close-toed shoes. A concessions jacket will be provided. Rich asked Mary if it would be possible to plan a Responsible Vendor class for the incoming Freshman parents.

 

Rich made a few special Thank-Yous for his last meeting as President. Special thanks to Christy Robinson for Communications for diligently distributing so many emails and notices. Special thanks to Susan Pendergrass for the hardest job of all as Treasurer and for getting all the bills paid on time. Special thanks to Tracy Lovik for the extra work on the ByLaws update. Special thanks to Ben Davis for his dedication in maintaining the trucks and equipment and for always being then whenever needed. Special thanks to Mary D’Arienzo for her dedication at the VBC, even while she no longer has a child in the Band. Special thanks to Margaret Turner and Yvonne Meier on Fundraising, which is the job that never ends. And, special thanks to Lisa McCrary, who is “The Band Mom” for us all and who works more hours than even Mr. Ivey. He feels confident that he is leaving the Band in the best hands.

 

The meeting was adjourned by Rich Arnold, President.

 

The last meeting will be the Spring Concert on Tuesday, May 5, 2015 at 7:00 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

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HHS BPA Monthly Meeting Minutes

Posted by Tracy Lovik at Mar 19, 2015 5:00PM PDT ( 0 Comments )

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, March 17, 2015

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

Tonight, we will be hosting the company trip coordinator from World Strides for next year’s international trip to Italy. He will make a presentation after some BPA business, and we have invited the 8th grade middle school students who are interested in Band for their upcoming Freshmen year at HHS.

 

Please see the Agenda for upcoming events. There were two meetings coming up for the Spring Trip, and students and a parent are required to attend one. The next trip meeting will be held on March 31st at 5:00 pm. The trip rehearsals are Tuesday from 3:30 to 5:00 pm. Color Guard auditions have been delayed to the school re-zoning issues. They are delayed until April. The All-State Festival is in Mobile, and we have 6 students going, with others going as alternates. The next Band BPA meeting will be held on April 21st.

  

CALENDAR: Tuesdays in March:  St. Louis Spring Trip Band Rehearsals 3:30 to 5:00 pm

March 31:    St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

April 9-12:   Spring Band Trip to St. Louis

                     April 15-17: All State Festival in Mobile, AL

                     April 21:      Next Band Parent Association Meeting (7:30 pm)

May 2:         Solo & Ensemble at Liberty Middle School in Madison

May 5:         Spring Concert

May 11-14:  Audition Interviews: Drum Major, Section Leader, Drumline, etc.

May 15:       Band Awards Banquet in HHS Cafeteria

 

Stuart Ivey, HHS Band Director

Mr. Ivey announced that the Color Guard auditions have been delayed for about 4 weeks until April, due to ongoing changes with the school re-zoning issues.

 

Rich Arnold, President

Rich announced that the Nominating Committee has been working on a slate of proposed officers and Committee Chairs for the next academic year for 2015-2016. Susan Pendergrass presented the proposed slate of Officer and Committee Chairs.

            Lisa McCrary, President

            Andrew White, 1st VP Chaperones

            Margaret Turner, 2nd VP Fundraising

            Sherri Tonini, 2nd VP Fundraising

            Susan Pendergrass, Treasurer

            Tracy Lovik, Secretary

            Christi Robinson, Communications

            Lisa McCrary, Uniforms

            Color Guard – position not to be filled as a Committee Chair

            Shelley Corbett, Concessions and Bricks Chair

            Mary D’Arienzo, VBC Coordinator

            Trips Coordinator – to remain open until Committee is needed

            Lauren Carter, Credit Keeper

            Ben Davis, Equipment

            Hospitality – open position

            New Position – Media Coordinator – open position

The HHS BPA will have a vote on the proposed slate of officers and Committee Chairs at the next BPA meeting in April.

 

Please see the Calendar of events. Spring Trip preparations and rehearsals are scheduled, and the All-State Festival is coming up next. Check the Agenda and the website for upcoming events.

 

Andrew White, VP-Chaperones

Please watch the website and emails about Summer Band Camp. He will need volunteers and wants to be sure to include new parents from upcoming Freshmen.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

The next fundraising opportunities are the Coupon Books and the Football Season Media Guide. And, remember the VBC opportunities, which will continue through the summer.

 

Mary D’Arienzo, VBC Liaison

Lisa presented for Mary, who was working at the VBC tonight.  The international Italy trip is coming up and it is a great time to work VBC events. Students 16 years old can work Concessions at the VBC. Please wear black clothes and Concessions requires no training. The Havoc season is ending, but the Hammers season is just getting started. There will be concerts and baseball games at Joe Davis Stadium. Workers do not have to pay for parking at the VBC, but workers may have to be flexible about where they park during very busy events.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her this year for training. It is a big job, but a very rewarding and important job to work so closely with the kids on a daily basis. The work includes maintaining the uniforms, uniform fittings, Band pictures and composites, and being available for Band trips and events.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website.

 

Ben Davis, Equipment

Ben presented planning ideas for truck repairs.

 

Tim McElyea, Webmaster

Rich made an announcement for Tim that it is the last chance for Senior pictures.

 

Christi Robinson , Communications

Christi invited the attending 8th grade parents and students to sign up for email notices and visit the website for calendar events and other information.

 

David Helms, World Strides International Discovery

The BPA hosted David Helms from World Strides International Discovery to present the opportunities to attend next year’s Band international travel trip to Italy. David presented a slide show presentation of the places to visit on the itinerary and options for paying for the trip. Please consider the payment options available and be sure to get your passports early. Pick up a trip packet from the Band room and explore the website for more details. What a great opportunity!

 

Rich made a few last announcements. See the calendar for the rest of the year. The Spring Concert is scheduled for May 5th. Solo and Ensemble events will be held at Liberty Middle School on May 2nd.

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, April 21, 2015 at 7:30 pm in the HHS Band Room.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 

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HHS BPA Monthly Meeting Minutes

Posted by Tracy Lovik at Feb 21, 2015 4:00PM PST ( 0 Comments )

 

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, February 17, 2015

8:00 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Auditorium 8:00 pm after the Pre-MPA Concert. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

This will be a quick meeting, since we are meeting after the Pre-MPA Concert. Please see the Agenda for upcoming events. There are two meetings coming up for the Spring Trip, with one on March 17th and another on March 31st, and we will meet in the Band Room after rehearsals.

 

CALENDAR: February 26:  MPA participating ABA District One Schools (HHS Auditorium)

March 17:   St. Louis Spring Trip Band Rehearsal 3:30 to 5:30 pm

March 17:   St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

                      March 17:   BPA Officer Nominations for 2015-2016 Board (at BPA Meeting)

March 17:   Next Band Parents Association Meeting  (7:30 pm)

March 30-31:  Color Guard Audition Clinic

March 31:   St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

April 2:       Color Guard Auditions

April 9-12:  Spring Band Trip to St. Louis

April 15-18: All State Festival in Mobile, AL

May 2:         Solo & Ensemble at Liberty Middle School in Madison

May 7:         Spring Concert

May 11-14:  Audition Interviews: Drum Major, Section Leader, Drumline, etc.

May 15:       Band Awards Banquet in HHS Cafeteria

 

After School Rehearsals:  3:30 to 5:30 pm

                        Concert Band: (4, 6, 7 periods) Monday and Wednesday

                        Symphonic Band: (2nd period)   Tuesday and Thursday

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey said having just finished up the Pre-MPA concert, he will be brief. Please keep up with Spring Trip preparations. Mary will present the current opportunities with the VBC, and we risk losing spots without more participation. We are working on needs for the Hospitality Room for MPA. Please be aware of coming notices to make up for weather delays.

 

Rich Arnold, President

 

The BPA has been working for several months to update the BPA ByLaws, since they have not been updated since 2008. The proposed changes have been presented at the previous meetings, and over the website and the weekly email newsletters. Rich presented a summary of the changes, including combining certain committees, clarifying committee duties that have changed over time, and adding technology for communications. Rich made a motion to vote to adopt the proposed ByLaws, and was quickly seconded by several in attendance. Rich asked if anyone had any opposition, and since none opposed, the ByLaws have been duly adopted and approved by the BPA.

 

Please see the Calendar of events. MPA is coming up on Thursday, February 26th. Our Band is scheduled for later in the afternoon. Please see announcements to be sent out with more information. There will be Spring Trip rehearsals on March 17th, and the next BPA Meeting will also be March 17th. In February, the BPA formed the Nominations Committee for open Band Board and Chairman positions. Please see Susan Pendergrass, Christi Robinson or Tracy Lovik if you are interested in participating. Check the Agenda and the website for upcoming events.

 

Andrew White, VP-Chaperones

 

HHS will be hosting the MPA state competition on Thursday, February 26th, and we will need lots of volunteers. Currently, only 3 have signed up. He needs about 5 volunteers per shift, with 2 shifts per day. Shifts run 8 am to 1 pm and 1 pm to 6 pm. He needs supervisors for the gym practice area, Hospitality, hallway helpers for directions, outside helpers for buses, and a runner. Please see Andrew or send an email.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

Margaret said they are looking for additional fundraising ideas.

 

Mary D’Arienzo, VBC Liaison

 

Mary needs wristbanders for the VBC Havoc hockey games and other events. She has only about a dozen regulars. She held a Responsible Vendors class on short notice, and only had two come. Concessions opportunities may be opening up soon. Sparkman softball season is done, and their spots could open up. Please encourage your students to participate. Students need to be 16 years old. Concessions service does not require any special training and is usually about a four hour shift.

 

Susan Pendergrass, Treasurer

 

Please check your accounts for fee balances, and contact her with any questions. The Budget is printed on the back of the Meeting Agenda.

 

Lisa McCrary, Uniforms

 

If your student is in 2nd period Symphonic Band, please unsnap and dry clean your marching uniform and return it to the Band room. Please wipe out the inside of the hat with Clorox wipes. If your student is in Concert Band for 4th, 5th, or 6th period, please dry clean your marching band uniform and keep it for the MPA band competition. No hat is needed for the MPA competition. After MPA, please dry clean the uniform and turn them in at the Band Room. If you are going on the Spring Trip, you can keep the garment bag and the hanger to use on the trip. The Symphonic Band Concert uniform is a tux shirt for boys and the dress for girls. About 20 Concert uniforms have yet to be picked up, and parents may need to alter the pants. Please pick up the uniforms ASAP. Next year will be Lisa’s last year, and she needs a volunteer to work with next year to learn about the Uniforms position and then to take over for the 2016-2017 year.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website.

 

Ben Davis, Equipment

Ben said the trucks have been running well this week.

 

Stephanie Thomas, Hospitality

 

Stephanie will be planning the hospitality service for the MPA Band competition, and will be looking for volunteers.

 

Tim McElyea, Webmaster

Rich made an announcement for Tim that he needs Senior pictures as soon as possible, including a baby picture and a favorite band picture, for the Senior Video.

 

Rich made a few last announcements. See the calendar for the rest of the year. The Spring Concert is scheduled for May 7th. Camps for upcoming Freshmen will be in May, also.

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, March 17, 2015 at 7:30 pm in the HHS Band Room.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary