B and E Tires

Executive Committee Minutes

January 20, 2016

The executive committee met at 1:00 January 20, 2016 on January 20, 2016. All members (Bo Wood, Dick Mullins, Keith Purdy, Tom Wendorf and Carl Pierce) were in attendance.

• As of this date we have 144 players registered. In order to facilitate scheduling and other organizational necessities necessary for the draft on April 20, the number of teams for the 2016 Summer Season will be determined based on the number of registered players as of March 21, 2016.

144 – 155 players registered – 12 teams

156 – 167 players registered – 13 teams

168 or more players registered – 14 teams

Any players registering after March 21, 2016 need only submit a registration form since they will be placed on a waiting list. The $60 fee will be collected at the time of placement on a team.

• Bo cited the need once again for managers and assistants. Manager positions for two teams have not been filled.

• Umpiring for 2016 will be handled by an Umpiring Team consisting of OTS volunteers. Dick Mullins is in charge of compiling, training and scheduling this team.

• Letters are being sent to most team sponsors thanking them for their support and asking them to sponsor a 2016 team.

• Bo reported that money was saved by getting bids on shirts and that we were able , because of good pricing, to acquire tournament and new umpire shirts as well. Expenditures also included new bases. Tarps for the pitching mounds will be bought. The home plate structure that had been considered was dropped due to an exorbitant price.

• Bo expressed concern about the number of people signed up for the Wine and Beer Tasting event at Bin 66 on January 31. The secretary was requested to contact with Mike Ohr for a check on the current status.

• Dick Mullins presented proposed changes to the By-Laws for the Executive Committee to review. Most of the changes was striking extraneous words, eliminating duplications along with clarifying some rules. A proof-reading version will be sent to 2016 managers for their review. All changes will need to be approved by the Board of Directors at a future Board meeting. A copy of the final, approved By-Laws will be given to every manager prior to the season.

Respectfully submitted,

Carl J. Pierce, Secretary

The Wine and Beer Tasting Event scheduled for January 31st has been canceled.

The Second Annual Wine and Beer Tasting Event is only 25 days away. Register now for this event by sending your checks to Carl Pierce.

The event will again be held at Bin 66 Fine Wine and Spirits in Rehoboth Beach on January 31st from 4:00 – 6:00 p.m.

Tickets are $20 per person in advance.

This proved to be a successful fundraiser last year and everyone that attended had a great time sampling wines and beers and catching up with other OTS players. Spouses, girlfriends, significant others and friends are invited to attend this event.

Okay, Dear Family and Close Old and Close New Friends – Here’s your final FEARLESS! update (for 2015)!

· We have officially designated Habitat for Humanity and the nationally-reputed (Cookeville-based) Bryan Symphony Orchestra as primary beneficiaries of the World Première Performance proceeds.

· With a pledge of intellectual support from Tennessee Tech University, we have engaged top TTU stage production talent for Orchestra Leader, Mendy Richards, and the University’s outstanding Theatre Director as FEARLESS! Director: Mark Harry Creter (See Mark’s wealth-of-experience résumé, attached).

[NOTE: Next Update in January will detail Mendy’s background and announce the FEARLESS! Choreographer]

· We have a professional, new, Nashville-produced documentary video: “The Creation of FEARLESS!” which will soon appear on the website www.FEARLESStheMusical.com and will also be posted on YouTube, as well as excerpted for PBS-TV and Nashville network TV affiliates.

· We have received declarations of sponsorship interest from over 60 area businesses with assurances of specific decisions in January. We are expecting to more than double that number in the next 30 days.

· A Women’s “Patron-of-the-Arts” fundraising Tea is scheduled for January 16th at the lovely home of a mutual friend who is a prominent and highly respected community leader.

· A short magazine article draft has been prepared (attached) and will be distributed in January.

· We have tentative agreement with a top technical stage lighting talent team from Nashville, and have developed a short list of leading stage-experienced audio engineer prospects.

· The open-audition and rehearsal schedule is being finalized and expected to begin the first week of May. To date, a great many aspiring and experienced musicians, singers, dancers, actors, actresses have expressed enthusiasm for trying out.

· AMAC (the competitor to AARP) with a couple of million members has agreed to provide promotional attention to FEARLESS! on their website and in their digital newsletter that gets distributed nationwide to AMAC Membership.

There you have it, all the news that’s fit to print straight from the horse’s mouth . . .

Stay tuned, and have a great Christmas followed by a happy and healthy and prosperous New Year!

Hugs – Hal & Val

Players returning from the 2015 season (both Summer and Fall) have until January 15th to maintain their priority for the 2016 season. Fill out your registration form and mail it to Carl Pierce. The envelope must be postmarked 1/15/16 or earlier to maintain your priority.

New players are encouraged to get their forms in as early as possible. Details are on the registration form letter.

Click on the Handout below for a copy of the registration letter and form.