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By Laws

Posted by Brian Muschko at Apr 17, 2012 5:00PM PDT ( 0 Comments )

THE BY LAWS OF THE NORTHAMPTON ATHLETIC ASSOCIATION(REVISED 1988, 1999, 2001, 2012, 2014) 

ARTICLE NO. 1  NAMEthe name of the organization shall be known as the Northampton Athletic Association, in accordance with the charter of 1912, (renewed in 1946). 

ARTICLE NO. 2  OBJECTThe purpose of the Organization shall be the maintenance and encouragement of athletic sports in the Northampton School District. 

ARTICLE NO. 3  MEMBERSHIP  (revised 1999)All persons shall be eligible for active membership and voting rights in the organization who pay their annual dues of any said year, attend a minimum of six (6) meetings per year for a one (1) year period.  Every application for membership must be accompanied by payment for dues for the year.  The amount of said dues shall be determined at the January meeting of each year.  All Honory Members have the same rights as active members, except for the right to vote.  There is one set membership fee (SIGN UP FEE), whether you are a girl or boy participating in the NAA program.  Any one holding an Office in the NAA for that year are exempt from paying Membership Fee, but are members in good standing.  Any one holding a Coaching Position in any activity in the NAA, must be a member, if he does not have a Son or Daughter in the program.  Ladies Auxiliary is allowed to have 2 members acquire voting rights.  Only 2 members of there board are allowed this privilege. 

ARTICLE NO. 4  MEETINGSOne meeting of the Organization shall be held the second week of each month, to be announced by the President.  A quorum of five (5) voting members shall be sufficient to call a special meeting.  Special meetings could be anytime.  

ARTICLE NO. 5  OFFICERSA.      Qualifications:  A person wanting to be an officer in the Northampton Athletic Association must first be an active member in good standing and must meet the requirements in ARTICLE NO. 3.B.      There shall be five (5) elected officers in the Organization.  They are as follows:1.       PRESIDENT2.       VICE PRESIDENT3.       SECRETARY4.       TREASURER AND FINANCIAL SECRETARY5.       CORRESPONDING SECRETARY(Player Agent) 

ARTICLE NO. 6  DUTIES OF THE OFFICERSSection 1  The president shall be the Executive Head of the Organization and shall preside at all meetings of the Organization.  In the absence of the President, the Vice President shall preside.  IN the absence of the President and the Vice President, the Secretary and Treasurer shall preside.  The President shall enforce the Provisions of the BY LAWS herein set forth, as stated above in NO. 5B, according to the slate of officers.Section 2  The secretary shall give notice of all meetings of the Organization and shall keep minutes of all meetings.Section 3  The Treasurer shall receive membership dues.  He shall be treasurer of all Committees and Executive Officer of all auditing committees enabling him year to year to comprehensively ascertain the exact financial status of the Organization thus making available in office one  who is acquainted with the financial matter of the Organization.  He shall keep the Organization bank account and pay there from in the name of the Organization bank account and pay there from in the name of the Organization all bills as are authorized.  He shall report a monthly statement of receipts and disbursements including the balance on hand at each meeting of the Organization.  He shall submit monthly reports to the United Way.  Section 4  The Corresponding Secretary shall keep the records of the Organization and conduct its correspondence.  He shall also take care of all insurance claims.Section 5  A minimum of five (5) active members of the Organization are required to vote on any issue.  The President shall preside at all meetings but shall only vote to break a tie if one should arise.    

ARTICLE NO. 7  COMMITTEESThe Financial Committee shall consist of a minimum of 3 members of the organization.  They shall be the duty of this committee to count all receipts at all affairs involving cash intake .  They shall then turn the money over to the treasurer of a designated responsible individual for the deposit in the account of the Organization. 

ARTICLE NO. 8  ORDER OF BUSINESSAll meetings of the Organization shall be conducted in the following way:1.       Call to order2.       Reading of the minutes3.       Financial report4.       Committee reports5.       Old business6.       New business7.       Adjournment 

ARTICLE NO. 9  SELECTION OF COACHES ( Revised 2014)When a head coaching position of a traveling team is vacated, the position will be filled by a majority vote of the body, also any new  coach coming into the organization to fill a head-coaching job on a traveling team has to have a meeting with the officers of the Organization.

Any and all coaches (head coach, assistant coaches, trainers, team parent, etc.) of The Northampton Athletic Association must comply with the guidelines set forth in the SafeKids Program which is required by the Associations liability insurance carrier, currently Bollinger, Inc. A copy of the SafeKids Program is attached with intent to be adopted as a part of these by laws. All coaches as set forth above must perform a criminal background check prior to beginning any coaching duties using a screening service determined by the Northampton Athletic Association (currently Intellicorp Records, Inc.) The cost of said background check (cost as of 2012 is $9.95 per screening) shall be paid by the applying coach. Special consideration for reimbursement may be considered by the Officers of the Organization for any applicant who feels said cost creates a financial hardship. The criminal background check must be completed at least once every three years. The Officers of the Northampton Athletic Association reserve the right to request that any coach/volunteer perform a criminal background check at any time. Refusal to perform the criminal background check will prohibit that person from participation in any Northampton Athletic Association sponsored event involving youth member/athletes.  . The Officers of the Northampton Athletic Association reserve the right to revoke coaching privileges from any coach associated with the Northampton Athletic Association.

ARTICLE NO. 10  AMENDMENTSAmendments to be considered during the current year must be presented to the membership, in writing, by the January meeting. 

ARTICLE NO. 11  FUND RAISINGThere will be no fund raising drives by any coach or coaches for the purpose of raising money for the use of having a banquet or to buy trophies, jackets, shirts, etc. for any one team sponsored by this Organization. 

ARTICLE 12  FINESAny coach who is ejected from a game shall be responsible for any fines, which are assessed by the League against the NAA.  If he refuses to pay the fine, he shall be ejected from the program.    

ARTICLE NO. 13  TRAFFIC VIOLATIONSAny traffic violations committed by a member of the NAA, while driving the NAA Van, shall be the responsibility of the driver.  The driver shall pay all fines due.  Any refusal shall result in ejection from the program. 

ARTICLE NO. 14  ILLEGAL PLAYERSThe head coach of each traveling team shall be responsible for the roster of his team.  If it is discovered that he is intentionally using an illegal player, he shall be ejected from the program.  

ARTICLE NO. 15  LADIES AUXILIARY  (passed March 1999) (revised March 2001)The Ladies Auxiliary is formed as part of the NAA and as such is governed by its BY LAWS.  As being part of the organization, the ladies auxiliary must have any major decisions concerning this organization approved by the voting members of the NAA.  The ladies auxiliaries are allowed to keep their own treasury to benefit the entire organization.  All expenditures over one hundred dollars ($100.00)must be approved by the voting members of the NAA.  Once a month the ladies auxiliary will present to the officers a typed statement of their assets and disbursements.  If 2 or more officers of the Ladies Auxiliary change at the election of new officers, it is mandatory that a meeting is held between the Board of Directors, and The Ladies Auxiliary new board of officers.  The ladies are to help conduct fundraisers for this organization as a whole not just for one part of the organization.  In general, the ladies auxiliary will conduct various tasks for the overall benefit of the NAA and will exist at the discretion of the voting members of the organization.  

ARTICLE NO. 16  CONCESSION STANDSThe NAA is a nonprofit organization and as such count’s on the Baseball and Football Stands to make money, and as such when any of these stands are open for business, their will not be allowed any other facility of food stand on the NAA property, for the purpose of selling food.  The stands operation will be conducted by the President of Vice President and as such, they will make the decision what is to be sold in the stands. 

ARTICLE NO. 17  TOUNAMENTS OR CONTESTSIt is the sole responsibility of either Men or Women who are running Tournaments, or a Contest of any kind, to make sure that with running the Tournament or Contest, they will be responsible for all aspects of the Tournament or Contest on NAA property.  It is also the responsibility of such persons to make sure that the Concession Stand is in operation for the Tournament or Contest.  

ARTICLE NO. 18  LIGHTS AND FIELDSThe lights at the NAA are a Convenience for all Ball Teams.  The lights are to be used sparingly and only when necessary.  The President and Vice President have the right to Refusal of Lights.When scheduling games for Field No. 1 it has to be taken into consideration that Scheduled Games also have to be done on Saturday or Sunday afternoons, not always at night.  (THIS INCLUDES TRAVELING TEAMS, TOO).  If these rules are not followed, the President or Vice President has the right to Refusal of Lights.  Their will be no use of Lights during the school year except on Friday Nights.  GAMES MUST BE SCHEDULED SO THAT NO GAMES GO PAST 10:PM ON NIGHTS THAT THE FIELD IS BEING USED.  If these rules are not followed said coach would have to appear in front of the officers of this organization.

Article 19 passed March of 2001 

All athletes’ who participate on the flag and 80-pound football teams are required to play in at least 50% of the games.  (Passed March 1999)          THESE BY-LAWS WILL BE REVISED AT THE JANUARY, FEBRUARY AND MARCH             MEETINGS OF EACH YEAR.  ALL SUGGESTED CHANGES SHALL BE READ AND VOTED ON AT EACH MEETING AND VOTED ON AT MARCH MEETING.

 

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January 2008

Posted by Carolyn Fulks at Mar 1, 2008 4:00PM PST ( 0 Comments )

NAA MONTHLY MEETING January 2008

J.Emmons, S. Guttman, J. McAndrew, K. Galusha,, M. Luberti, K. George, M.Gehringer, G. Kutos, S. Wildman, M. Bodnar, J. Sentiway, R. Heimbach, J. Gober,J. Cenchitz,  G. Benes, B. Milisists,T.Heimbach, S. Kerbacher, R. Britton, J. Dougherty, R. Spangler M. Miller, D. Sterner

Meeting called to order by President Emmons

Previous minutes read and accepted by Galusha & Bodnar.

Treasures Report: None

Old Business:

  • Basketball schedule finished through end of season and was distributed to all coaches at Rec. Center.
  • Basketball season inhouse ending March 8th
  • Gober still to work on stand when available.
  • Boys baseball uniforms orderd.

New Business

Basketball:

  • Everything is running fine with the new schedule and with the Rec. Center

Softball: 

  • Looking for girl travel coaches; 10U, 12U, 14U, 16U
  • Signups to be held at Rec Center
    • Feb 8 – 6-8
    • Feb 9  - 12-3
    • Feb 22 – 6-8
    • Feb 23 – 12-3
    • March 1 – 9-12 after this late fee will be charged

Baseball

  • Looking for Lehigh Valley Rep.
  • Motion for Dean Lakatosh to be head coach of KneeHi team (Sentiway & Bodnar accepted & passed
  • Motion for Glen Benes as Travel Midget head coach (Sentiway & George accepted & passed)
  • Motion for Rob Britton for Travel Midget Head Coach (McAndrew & Daugherty accepted & passed)
  • Written vote – Benes -9 Britton -6: Benes Head Coach of Travel Midget

Cheering – Nothing

Field Hockey  - Ann Yanek resigns as commissioner & head coach.  Thank you for all your time and effort into this program.

Wresting– none

Football

  • League meeting starts this month
  • Jeff Gober made a motion to replace 10 sets of Jerseys (Gober & Spangler accepted & passed)

OtherBusiness:

  • Baseball / Softball Evals will start on March 14th with a raindate of March 28th.  All travel coaches to set up schedule to have at sign ups.

Motion to adjourn made and accepted.

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February 2008

Posted by Carolyn Fulks at Mar 1, 2008 4:00PM PST ( 0 Comments )

NAA MONTHLY MEETING February 2008

J.Emmons, S. Guttman, B. Milisits, R. Clancy, D. Sterner, G. Benes, C. Saul, R.Spangler, R. Heimbach, K. George, M. Bodnar, G. Kutos, J. Morey, J. Cenchitz,S. Wildman, M. Luberti, T. Heimbach, J. Gober, M. Gehringer, J. Sentiway

Meeting called to order by President Emmons

Previous minutes read and accepted by Milisits & Benes.

Treasures Report: Read & accepted by Heimbach & George

Old Business:

  • First round of signups went well
  • Gober to still get football jerseys together to find out which ones need to be replaced. (Spangler & Gober accepted)

New Business

Basketball:

  • Season going well
  • Problem with 1 coach – board dealt with issue & gave him a 1 game suspension.

Softball: 

  • Meeting to be set up for Evaluations
  • Frank Zangeri resigns as 10U Travel Coach. Thank you for your time
  • Jeff Morey resigns as 12U Travel Coach.  Thank you for your time
  • Motion for Chaz Saul to be 10U Travel Coach (Milisists & Benes accepted)
  • Motion for Steve Kerbacher to be 12U Travel Coach (Sentiway & Bodnar accepted)
  • Motion for Rich Clancy to be 14U Travel Coach (Milisits & George accepted)
  • Motion for Jeff Morey to be 14U Travel Coach (Heimbach & Bodnar accepted)
  • Paper vote netted 10 votes for Morey, 4 votes for Clancy.  Morey is 14U Travel Coach
  • Steve Kerbacher will be Girls Lehigh Valley Travel Rep.
  • Gober 18U Coach believes he may have 2 teams this year, waiting for sign ups.

Baseball

  • Connie Mac League fees due, motion to pay fees (Bodnar & Benes accepted)
  • Lehigh Valley League Boys Travel Rep will be Glenn Benes
  • Motion for LVL Boys League Fees (Gehringer & Sentiway accepted) Needed for March 3rd meeting
  • Letter for LVL Boys League for light usage on field 1 was submitted to league.
  • Need bleacher removed from Canal Park & brought to NAA

Cheering – None

FieldHockey  - None.

Wresting–None

Football

  • SYFL has issued no weight changes
  • Season to start Aug 30th
  • NAA has been moved to new division in SYFL.  We are in the American Division.
  • New field will need Yard Line markers. Gober to get price.
  • Trevor to contact Circle Systems to get price for sanitizing shoulder pads, they also check straps & snaps, approx 180 pads

OtherBusiness:

  • Kerby to order infield mix ASAP
  • Tractors have been sent in to be serviced
  • Kevin George to start Lottery Fundraiser.  Payout will run June & July.  $50 per day, $100 on Fathers day & July 4th

Motion to adjourn made and accepted.

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December 2007

Posted by Carolyn Fulks at Feb 27, 2008 4:00PM PST ( 0 Comments )

NAA MONTHLY MEETING DECEMBER 2007

J.Emmons, S. Guttman, J. McAndrew, K. Galusha,, M. Luberti, K. George, M.Gehringer, G. Kutos, S. Wildman, M. Bodnar, J. Sentiway, R. Heimbach, J. Gober,J. Cenchitz, J. Derr, B. Milisists, T.Heimbach, K. Kerbacher, K. Britton,  J. Dougherty, D. Galusha, M. Miller, D.Sterner

Meeting called to order by President Emmons

Previous minutes read and accepted by Galusha & Bodnar.

Treasures Report: Accepted by George & Gehringer

Old Business:

  • No one came forward to fertilize the fields in the fall, will look into it in the spring
  • Coaches in place for Basketball, waiting for schedule from Milisits
  • Joe Sentiway to draw up letter for light usage on field 1 for boys LVL Baseball
  • Jeff Gober to start stand roof expansion in spring.
  • NAA Comedy Night went very well.  Thank you to Dina Galusha & Renee Heimbach for all their hard work.  ( Kutos & Wildman – accepted)

New Business

Basketball:

  • Questioned why Sunday games for the boys travel teams are playing on Court 1 and not 2 & 3 as in the past.  Much discussion and was stated that this was the schedule the Rec. Center had given us.
  • Banner for last years team has been ordered.

Softball:  none

Baseball

  • LVL Boys – Norhwest Beth & Laurys Station seeks to be included in league
  • Scott Barber resigns as Midget Travel coach
  • Mike Bodnar resigns as Travel LVL KneeHi coach
  • Motion for Mike Gehringer as LVL Travel Biddy (Hackman & Gober – accepted & passed)
  • Motion for Mike Bodnar AS LVL Connie Mack coach ( Sentiway & Liberti accepted & passed)
  • Open positions still looking for are Midget & KneeHi
  • Motion for New uniforms for the LVL Travel & Central  Whitehall teams to include vests & pants (Kerbacher & Bodnar accepted & passed)

Cheering – Nothing

FieldHockey  - Nothing

Wresting– none

Football – none

Other Business 

    • Election of Officers for 2008
    • Motion for Officers to stay in place (Sentiway & Wildman accepted & passed)

Motion to adjourn made and accepted.

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October 2007

Posted by Carolyn Fulks at Feb 27, 2008 4:00PM PST ( 0 Comments )

NAA MONTHLY MEETING OCTOBER 2007

J.Emmons, K. George, S. Wildman, J. Sentiwany, R. Heimbach, S. Guttman, G. Kutos,R. Spangler, M. Bodnar, J. Deer, M Gehringer, J. Gober, M. Lubert, B. Milisits,R. Marck

Meeting called to order by President Emmons

Previous minutes read and accepted.

Treasures Report: None

Old Business:

Wrestling: Sign ups – going good, next one on 10-16-07

Basketball:

  • Sign ups set for 10-11-07 and looking for one more.  Meeting set with coaches at Rec Center on 10-1-07

Motion– K. George & J. Gober accepted and passed

New Business

Basketball:

  • Sign ups are going slow, looking for another date for sign ups. Oct.  22nd Monday 6-8
  • Ask football team Moms to add BBall signups in weekly newsletters
  • Tryouts start the week of Nov 18th
  • Motion to make Mike Gehringer the Boys Jr. Cadet Coach

            Milisits & Marcks passed

  • Still looking for inhouse coaches

Softball:

  • Fall ball going well.  Playoffs are 10/27 & 28
  • Parkland League for 18U Girls started their monthly meetings.

Baseball – Nothing

Cheering – Nothing

FieldHockey  - Nothing

Wresting

  • Thank you from Northampton Wrestling Booster Club for mat
  • Will have 2 more sign ups

Football

  • All going ok.  Needs lights at Canal looked at. (Breakers)
  • Thank you to Mike Luberti for taking pictures throughout the season

NewBusiness

  • Need outside water spigot to help water the fields
  • Look into getting topsoil to fill in holes in Baseball Field (ask Kerby)
  • Ask Mark Milisits for bid on fertilizing NAA fields before Winter.
  • Remind everyone about Comedy/ Dance night on Dec. 8th
  • Joe Hutchins presented to NAA an American Flag & Certificate that was flown in a mission in Iraq.  He was stationed there through the summer.  We thank him for his service to the NAA as a coach and to America to protect us from terrorism abroad.

Motion to adjourn made and accepted.